Mastering the Art of Applicant Communication

Recruitment is not just about finding the right fit for your school; the way in which you communicate with applicants throughout the process reflects on your school and its reputation. It is important to develop a system with clear and consistent communication to ensure that every applicant feels valued from the moment they submit their application to the final decision.

Acknowledging Every Step

It all starts with acknowledgment. When a candidate applies for a position at your school, promptly confirm receipt of their application. This simple act sets the tone for the entire process, letting applicants know that you are actively engaged and appreciate their interest in joining the team.

Shortlisting with Care

As you move to the shortlisting phase, communication should become more personalised. Reach out to candidates you wish to interview, arranging times that work for both parties and providing transparency about the recruitment process. For those you do not proceed with, ensure to send out courteous emails, offering feedback and encouraging them to stay connected for future opportunities.

Interviews and Feedback

Following initial interviews, communicate diligently with candidates, informing them of the next steps or providing constructive feedback. This open line of communication is crucial, as it helps build a positive reputation for your school and fosters a sense of community, even with those who may not ultimately join your team.

The Final Stages

When you have selected a preferred candidate, be meticulous about the reference check process, ensuring all parties are informed and prepared. Upon successful completion, extend the job offer, and once accepted, make it a point to inform the remaining candidates, offering feedback and thanks for their participation.

Consistency is Key

Throughout this process, strive for consistency in your tone and voice. Whether it’s through designated contact persons or templated messages, ensure that every applicant’s experience is professional, respectful, and reflective of your school’s values.

The way that you communicate with applicants reflects your commitment to excellence. By valuing each applicant’s journey, you not only enhance the recruitment process but also strengthen your community.