ST VINCENT’S COLLEGE
Administrative Assistant to the Pastoral Team
Full-Time position to start Term 1 2025 (28 January 2025), Term Time Only
Closing Date for Applications: 18 November 2024
St Vincent’s College is seeking to appoint a committed, professional and enthusiastic Administrative Assistant to the Pastoral Team. You will be joining a team of four Deans to assist in the administration required for the pastoral care of students in Years 7-12.
About Us
St Vincent’s College is an independent day and boarding school offering a contemporary Catholic Education for girls in Years 7-12. Founded by the Sisters of Charity in 1858, and now under the stewardship of Mary Aikenhead Ministries, we are a dynamic learning community, cherishing our Catholic heritage and fostering creativity, courage, discernment and leadership in young women.
The Role
This Administrative Assistant role will support the Pastoral Team with the following tasks:
● Administrative support to facilitate efficient operation of the Pastoral Team
● Manage parent communications in an appropriate and timely manner
● Be a calm and reassuring point of contact for students presenting to the Deanery for pastoral support
● Generate reports for student attendance tracking and maintaining student pastoral records whilst maintaining confidentiality and privacy of student information
● Manage data entry and record keeping across a range of platforms
● Liaise with key stakeholders both internal and external to the College; scheduling appointments and meetings, producing and distributing correspondence, answering and directing phone calls etc
● Calendar management and coordination of events as required
● Ordering and maintaining resources
● Carrying out administrative duties such as typing, scanning and filing, ensuring efficient record keeping within the College information system etc
Your Background
The right candidate will:
● Have administration support experience
● Be able to establish, build and maintain a rapport quickly with students and stakeholders
● Provide courteous and professional communication with high quality written and verbal literacy
● Highly motivated and results oriented with a positive attitude
Application Process:
All applications should be sent by email to: hr@stvincents.nsw.edu.au accompanied by a completed Application for Employment form (from the College website).
In addition, the following are required:
● Application Letter
● Curriculum Vitae
● WWCC number
● Contact details of 3 referees (only contacted with approval from applicant once communicated that they are the preferred candidate)
St Vincent’s College is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination.
Please note that applications will be considered as they are received, and an appointment may be made prior to the closing date.