Welcome to the community of Abbotsleigh. Abbotsleigh is a pre-kindergarten to Year 12 Anglican day and Boarding school for girls located on the upper north shore in Wahroonga. Since 1885, Abbotsleigh has been inspiring girls to lead a purposeful life, to thrive, and to make a positive impact on the world of today and tomorrow. We champion equality for women and girls.
Permanent Full-time (can be 4 days for the right person) | Reports to Head of Boarding
We’re seeking a dependable Boarding Administration Assistant to provide essential support to the Head of Boarding and help keep our boarding program running smoothly.
This is a varied and rewarding position where no two days are the same. You’ll play a key role in coordinating student travel, managing staff rosters, assisting with communication, and supporting events and day-to-day operations. Sensitivity to the needs of rural families, overseas students, and Indigenous students is essential, as you’ll help foster a warm and inclusive community.
This is a 47-week position including 4 weeks of annual leave to be taken during non-term time: You’ll work 40 weeks during the term plus a further 3 weeks in non-term periods to support key boarding operations. Your annual salary will be averaged and prorated to ensure consistent fortnightly payments throughout the year.
Key Responsibilities
- Provide administrative support to the Head of Boarding, including filing, data entry, document preparation, and correspondence.
- Maintain accurate records for student travel, staff rosters, and boarding documentation.
- Organise travel bookings for boarding students and liaise with families to confirm plans.
- Assist with creating and updating staff rosters, ensuring coverage across all boarding houses.
- Be the first point of contact for enquiries from students, parents, and staff.
- Support boarding events and activities by coordinating logistics such as transport, catering, and supplies.
- May be required to step into the boarding house from time to time as a boarding assistant to help support the team
About You
- Previous experience in an administrative or clerical role (school or boarding experience highly regarded).
- Strong organisational and time management skills – you love a good checklist!
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and basic data systems.
- Professional discretion when handling sensitive information.
- Cultural awareness and sensitivity to the needs of rural, overseas, and Indigenous students and families.
Why Abbotsleigh?
- You’ll be part of a supportive team that values inclusivity and community.
- Access to professional development opportunities.
- Be part of a team that values excellence and community.
Abbotsleigh’s Commitment to Child Protection:
Abbotsleigh is a ‘Child Safe Organisation’ committed to ensuring the safety, welfare, and well-being of all children and young people at the School and is dedicated to protecting them from abuse and harm. All children and young people who come to Abbotsleigh have a right to feel and be safe.
Successful applicants will be subject to employment screening processes with the Office of the Children’s Guardian and will need to provide a current Working with Children registration number.
How to Apply
Please submit your CV, cover letter, and contact details of two referees via the link. Applications close 30 November 2025.
Subscribe-HR – Recruitment Portal
Applications will be reviewed as they are received, and early engagement may occur before the closing date. All applications will be screened for AI-generated content. Submissions identified as primarily AI-generated may be subject to additional verification or disqualification.
