Accounts Receivable Officer

About Us

Nestled in the picturesque Hunter Valley on 32 acres of green space, Hunter Valley Grammar School (HVGS) is an independent, non-selective, secular, coeducational day school for students from Preschool to Year 12.

Our innovative curriculum and co-curriculum activities foster curiosity, critical thinking, and entrepreneurialism, preparing students for the challenges of tomorrow’s workplaces.

 

About the Role

We are seeking a detail-oriented and reliable Accounts Receivable Officer to join our friendly Finance team.

The Accounts Receivable Officer position is responsible for the delivery of high-quality finance services to support the operations of the School, with a focus on the Accounts Receivable function.

This position is a full-time temporary (fixed term) position for 12 months.

Work Pattern: 8:00am to 4:30 pm with a meal break, 38 hours per week.

 

Key Duties

• Working with the Assistant Accountant accurately generate all fees (school and sundry debtors) from the computerised system in a timely manner.
• Process manual charges to accounts as required;
• Process cash, credit card, direct debit, Bpoint transactions;
• Working with the Assistant Accountant to action requests from parents with regards to regular payments;
• Process, allocate and reconcile daily banking and receipts, in accordance with the Schools requirements.
• Maintain appropriate records and reconciliations for all debtors and banking;
• Ensuring banking in undertaken in a timely and appropriate manner, including settling of EFTPOS machines and balancing cash tills;
• Working with the Assistant accountant to process the Bank Reconciliation.
• Debtor Management: Working with the Assistant Accountant to follow and implement School procedures in the collection of student fees;
• Assisting the Assistant accountant to communicate and liaise with parents, Principal, Business Manager, Director of Enrolments and external debt collection agencies in the pursuit of collection in accordance with enrolment terms;
  Assist the Business Manager and Assistant Accountant with other Accounts Receivable tasks as required;
• Ensure compliance with requirements of GST legislation with regards to claims for input tax credits, and with requirements for ABN registration of suppliers;
• Working with the Business Manager and Assistant Accountant to develop Accounts Receivable procedures and processes, assisting in implementing these across the finance team and School, as appropriate.
• Working with the Assistant Accountant and Business Manager to maintain a policy and procedure document detailing the key processes for the Accounts Receivable function;
• Foster a commitment of continuous improvement and collaboration to ensure that efficient and effective procedures are being applied.

 

About You

• A Certificate IV in Accounting and/or bookkeeping (or similar).
• Demonstrated knowledge of accounting principles.
• 3 to 5 years experience with accounts receivable or general accounting is desirable.
• Previous experience in the education or not for profit sector is desirable.
• Maintain a current Working with Children Check (WWCC).
• Demonstrates a passion and commitment to the School’s values.
• Displays enthusiasm, commitment, and a strong work ethic.
• Displays a high commitment to delivering exceptional service.
• High levels of attention to detail.
• Maintains confidentiality and upholds professional standards.
• Displays strong organisational and time management skills, with an ability to prioritise tasks, meet prescribed deadlines, and concurrently manage several competing tasks.
• Sound analytical and problem-solving skills with the ability to make sound judgement calls.
• Demonstrated effective communication skills (verbal and written)
• Good levels of commercial acumen with understanding how this relates to organisational culture, business operations and financials.
• Ability to:
• work independently and exercise own initiative and direction;
• work effectively, collaboratively, and positively within a team environment.
• Demonstrates strong interpersonal skills to engage collaboratively with the boarder school community.

For a complete picture of the role, you can find the full Job Description on our website linked below.

 

Benefits

At HVGS, we’re dedicated to empowering our staff to thrive in the dynamic realm of teaching and learning.

We uphold this commitment by equipping our educators with cutting-edge tools and skills necessary to excel in their profession. Moreover, HVGS offers a suite of exclusive benefits to our valued staff members, including:

• 15 days Personal Leave for all full-time staff (prorated for part-time staff)
• Generous professional development opportunities.
• Access to Fitness Passport, which provides you and your family with flexible access to a wide range of gyms and pools, at a discounted price.
• State-of-the-Art teaching and learning infrastructure.
• Access to our comprehensive Employee Assistance Program.
• Access to Staff strength and conditioning sessions and the school gym.
• Salary Sacrificing options, including novated leasing.

Join HVGS and be part of a supportive community committed to your professional growth, well-being, and success.

 

How to Apply

Applicants must apply by completing the online Job Application form here: https://www.hvgs.nsw.edu.au/about/employment/

For a confidential discussion regarding the role, please contact Lori Dotti, Business Manager on (02) 4934 2444 or hr@hvgs.nsw.edu.au.

Applications close: 5pm Thursday 17 July 2025.

Interviews will commence shortly after applications have closed with the commencement date for the position is ASAP or early/mid-August 2025.

Applications received after this date will not be considered. HVGS is an equal opportunity employer. All staff must have a current Employee Working with Children Check.